Tax Documentation Guide
How to use your CreditCardToExcel subscription receipts as a business expense, get VAT invoices, and understand how Paddle (our payment processor) handles tax compliance.
Who is the Merchant of Record?
All CreditCardToExcel payments are processed by Paddle.com Market Limited (trading as "Paddle"), a Merchant of Record (MoR) based in Ireland. This means:
- Your credit card statement shows a charge from Paddle.com, not "CreditCardToExcel"
- Paddle is the legal seller and handles all tax compliance, VAT collection, and remittance on your behalf
- Invoices and receipts come from Paddle and are valid for business expense claims
- For US customers: no sales tax is charged in most states (Paddle manages nexus compliance)
- For EU/UK customers: Paddle charges and remits VAT — your invoice includes the VAT breakdown
Finding Your Receipts & Invoices
Email receipts (automatic)
Paddle sends a receipt to your email address after every charge. Check for emails from billing@paddle.com or support@paddle.com. If you can't find them, check your spam or promotions folder. Each email includes a "Download Invoice" link for a PDF receipt.
Customer portal (all invoices)
To access all historical invoices:
- Go to your Account page
- Click "Manage Subscription"
- In the Paddle portal, select "Billing History"
- Download any invoice as a PDF
Updating billing details for business invoices
If you need invoices addressed to your company name instead of your personal name, update your billing details in the Paddle portal before your next renewal. Changes take effect on the next charge. Historical invoices cannot be retroactively amended (this is a Paddle limitation).
US Business Expense Deduction
IRS Classification
CreditCardToExcel is a software subscription used for bookkeeping and accounting preparation. It is deductible as a business software expense under IRC §162 (ordinary and necessary business expense). It may also qualify under IRC §179 (Section 179 deduction for software) if you are on a Pro or Business annual plan.
What to keep for your records: The Paddle PDF receipt showing the date, amount, your name/email, and "CreditCardToExcel" as the product name. Your accountant or tax software will ask for the vendor name, amount, and business purpose.
Suggested business purpose description: "Monthly software subscription for automated credit card statement conversion to Excel — used for bookkeeping and expense categorization."
Schedule C line: Line 27a (Other expenses) or Line 22 (Advertising — if used for client reporting). Most accountants categorize subscription software under "Computer and internet expenses" or "Professional fees."
Note: This is general guidance, not tax advice. Consult your CPA or tax advisor for your specific situation.
EU & UK VAT
Paddle is an Irish-registered company (Paddle.com Market Limited, VAT number IE3638460RH). As a Merchant of Record, Paddle charges VAT on digital services sold to EU consumers at the applicable local rate, and UK VAT at 20% for UK customers.
B2B customers (VAT-registered businesses): Provide your VAT number in the Paddle checkout to receive a reverse-charge invoice with 0% VAT. Go to the Paddle portal, update your billing details to include your VAT ID, and contact us to re-issue your latest invoice with the VAT number included.
Invoice format: Paddle invoices include all required EU/UK tax fields: seller VAT number, buyer VAT number (if provided), tax amount, net amount, and gross amount — fully compliant for VAT reclaim.
Australian GST: Paddle collects and remits 10% GST for Australian customers. Your invoice includes the GST component separately for BAS reporting.
Canada (GST/HST/QST)
Paddle charges and remits Canadian GST/HST/QST where applicable. Digital services to Canadian consumers are taxed at the federal rate (5% GST) plus any applicable provincial rate. Your Paddle invoice includes the tax breakdown. For input tax credit (ITC) claims, use the Paddle VAT/business number on the invoice.
Recommended Record-Keeping
| Document | How to Get It | Keep For |
|---|---|---|
| Paddle receipt email | Auto-emailed after each charge | 7 years (IRS standard) |
| Paddle PDF invoice | Paddle customer portal | 7 years |
| Bank/card statement | Your bank | 3 years (minimum) |
Questions?
For billing and invoice questions, check the FAQ or use the Feedback button. For Paddle-specific billing disputes, contact Paddle directly at support@paddle.com — they are the Merchant of Record and have full access to your transaction records.